Applicant privacy
Privacy Notice
This draft notice explains how UBC handles information submitted through our careers application forms. Please replace the placeholders and have this notice reviewed before accepting applications.
Information we collect
We collect your name, email address, phone number, resume file, and your consent to use this information for recruitment.
How we use it
We use application information to review your qualifications, contact you about the role, and administer our recruitment process.
Storage and service providers
Application records are stored in our database. Resumes are stored using Cloudinary, a third-party storage provider, with restricted access. We do not publish applicant resumes.
Retention
We retain application information for [RETENTION PERIOD IN MONTHS] months after the recruitment process ends, unless a longer period is required or permitted by applicable law. Replace this placeholder with the organization’s approved period.
Your rights and applicable law
This notice is intended to support transparency under applicable privacy laws, including India’s Digital Personal Data Protection Act, 2023 (DPDP Act). Contact us to ask about your information or exercise applicable rights.
Contact
Privacy contact: [PRIVACY CONTACT NAME / EMAIL / POSTAL ADDRESS]